How InCaseIT enables Key elements in a SMS defined by the ISM Code

InCaseIT enables ship managers to drastically reduce uncontrolled behavior, reduce the risk of greater incidents in a cost-effective way - leading to greater quality, reliability, and performance

Safety plays a big role in the maritime industry, especially during these challenging times of a global pandemic. Incidents of all sorts, big or small happen the latest one the grounding of Ever Given in the Suez Canal, outlining thus the necessity of an effective Safety Management System which is key to ensure the well-being and safety of crew and vessel. There are many different approaches to safety but throughout the years a few definitions have been defined touching upon a set of ideals, mindsets and practices that both the crew onboard and the personnel ashore share alike.

With InCaseIT shipmanagers can drastically reduce uncontrolled behavior, reduce risk of greater incidents and all in a cost-effective way – leading to greater quality, reliability, efficiency and performance from which the shipowner and customers will profit. There’s a great set of standard incidents / procedures that need to be accounted for. Below illustrates how InCaseIT lets you tackle some of them as outlined in the ISM Code.

1. A safety and environmental protection policy.

InCaseIT lets you administer and outline a comprehensive safety and environmental protection policy by defining the potential risk associated with normal ships operation and determine the necessary procedures that need to be followed if such an incident occurs e.g., bunker spill, MOB, piracy, engine stop, first aid procedures etc.

2. Instructions and procedures to ensure safe operation of ships and protection of the environment in compliance with relevant international and flag state legislation.

Procedures outlined by regulatory authorities are easy to follow-up within InCaseIT. To ensure safe operations, every shipowner needs to perform a risk analysis on the potential threats occurring at sea to both crew and vessel. With InCaseIT you create the relevant threat scenarios and assign tasks applicable to each scenario.

3. Defined levels of authority and lines of communication between and amongst shore and shipboard personnel.

When an incident happens, InCaseIT will easily assist you in keeping all relevant stakeholders updated and informed about the progress and situation of said incident. Automated alerts are triggered when a defined scenario is activated either by the App or Web-solution. With live communication features, all necessary personnel will always be able to assess the current status and enable to allocate resources where they are most needed.

Furthermore, you can keep your insurance company (P&I & H&M) or other important stakeholders in the loop.

4. Procedures for reporting accidents and non-conformities with the provisions of the Code.

InCaseIT logs all the activities relating to a specific incident. This feature will help the shipowner and/or local authorities to audit these and allow for a comprehensive analysis of the incident handling. This insight will enable to assess whether tasks or resources could have been handled more efficiently.

5. Procedures to prepare for and respond to emergency situations.

InCaseIT lets you react at a moment’s notice to emergency situations. The scenarios within InCaseIT will automatically assign the relevant tasks to the relevant personnel and mobilize the resources necessary to mitigate the outfall of any incident.

6. Procedures for internal audits and management reviews.

Both the Certificate of Compliance and Safety Management Certificate are documents attesting that the ship management board has procedures and guidelines in place to conduct safe vessel operations. InCaseIT will ensure your continuous compliance with the ISM Code by reminding you when either of the above-mentioned certificates will reach their anniversary date and need to be renewed. Our auditing feature within InCaseIT will allow you to easily re-evaluate your current SMS and make adaptions where necessary. The shipowner will have a comprehensive and easily accessible overview of their organizations’ SMS.

Harald Axelsen

Harald Axelsen

Harald has over 20 years experience in sales, marketing and consultancy in emergency preparedness and crisis management. Background from companies such as Safetec, One Voice, UMS and Nordea.
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